Our Lady of Guadalupe School

General Information

 

Parent-Student Handbook

 

The Our Lady of Guadalupe School Parent-Student Handbook exists to foster the efficient operation of Our Lady of Guadalupe School. Our Lady of Guadalupe School Administration is given flexibility to meet this objective. The Administration has the discretion to take actions other than those specified in this Handbook. This Handbook is not intended and should not be considered to create any additional rights for students or parents/guardians. The policies, rules and regulations contained in this Handbook are established for the welfare and benefit of all the students. Parents/Guardians have the responsibility to support Our Lady of Guadalupe School in the policies it has established and to see that the rules and regulations set forth in this Handbook are adhered. The contents of this Handbook are subject to change at any time when this is determined to be necessary by the Administration. If changes are made to the Handbook, parents/guardians and students will be notified in a prompt manner. The contents of this Handbook are to be accepted by the parents/guardians and students as an essential element of the contract between home and school. Under no circumstances may a parent/guardian excuse a student from observance of the policies, rules and regulations of Our Lady of Guadalupe School the parent/guardian expects the student to remain in good standing with the school.

 

Statement of School Philosophy and Mission

 

We are a Catholic community of faith, dedicated to educating students in grades PK-8 according to the curriculum prescribed by the Department of Catholic Schools of Los Angeles and provided by the State of California. Our Lady of Guadalupe School exists for the purpose of educating and encouraging Catholic students to be self-motivated learners who acknowledge the importance of intellectual growth as well as the necessity of becoming the best person they can be, maximizing the gifts and talents God has given them. Chief among these gifts is the ability to make good choices. Therefore, in cooperation with parents, who are the primary educators of their children, we accept our responsibility to help students make educated and positive decisions reflective of Gospel values.

 

As Catholic educators, we realize that our students need to become well versed in Catholic doctrine and Catholic Christian traditions, which will serve as standards for them as they participate in today's pluralistic society of conflicting attitudes towards religion and human rights. We believe that an active relationship of the school with the families and the large parish community is an integral part of training our students for a positive role in society. We are committed to providing a sound education involving a well-rounded curriculum containing the basics, with an emphasis on creativity and experiential activities that will benefit our children in their future.

 

Title IX

 

Our Lady of Guadalupe School adheres to the tenets of Title IX: "No person in the United States shall, on the basis of sex, be excluded from participating in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving federal financial assistance.

 

Code of Christian Conduct

 

The students’ interest in receiving a quality, morally based education can be served if students, parents, and school officials work together. Normally, differences between these individuals can be resolved. In some rare instances, however, the school may find it necessary, in its discretion, to require parents/guardians to withdraw their children.

 

It shall be an express condition of enrollment that the students and parents/guardians shall conform themselves to standards of conduct that are consistent with the Christian principles of the school, as determined by the school in its discretion. These principles include, but are not limited to any policies or procedures set forth in any student/parent handbook of the school.

 

These Christian principles further include, but are not limited to, the following:

 

Parents/guardians are expected to work courteously and cooperatively with the school to assist the student in meeting the academic, moral, and behavioral expectations of the school.

 

Students and parents/guardians may respectfully express their concerns about the school operation and its personnel. However, they may not do so in a manner that is discourteous, scandalous, rumor driven, disruptive, threatening, hostile, or divisive.

 

• Any parent/guardian or other person whose conduct in a place where a school employee is required to be in the course of his/her duties materially disrupts class work or extracurricular activities or involves substantial disorder is guilty of a misdemeanor. This statement does not apply to any otherwise lawful employee concerted activity, including but not limited to, picketing and the distribution of handbills.

 

• Any parent/guardian, or other person who insults or abuses the principal or any teacher in the presence of other school personnel, students or parents and at a place which is on school premises or public sidewalks, streets, or other public ways adjacent to school premises or at some other place if the principal or teacher is required to be at such other place in connection with assigned school activities, risks the continuation of their child in the school.

 

• These expectations for students and parents/guardians include, but are not limited to, all school-sponsored programs and events (e.g., extended care, athletics, field trips, etc.).

 

The school reserves the right to determine, in its discretion, when conduct is of such a severe nature as to warrant immediate action without warning.

 

School Organization

 

Relationship of School to the Parish

 

Our Lady of Guadalupe Parish provides a variety of liturgical experiences for the school community in both large and small group settings. Eucharistic celebrations and prayer services which reflect the cycle of the liturgical calendar are planned and carried out throughout the year. Our Lady of Guadalupe Parish works with teachers, students, and parents to ensure that service is upheld as part of the school’s culture in all areas of campus life.

 

Consultative School Boards & Parent Organization

 

It is expected that each Catholic elementary school will establish a Parent Teacher Organization and a Consultative School Board. Both groups exist to support the school and are critical to the school’s viability, but they have very different functions.

 

Parent Organizations

 

The main functions of the Parent Teacher Organization are to raise funds for the school’s current operational expenses, to promote parental support for the school program, and to increase mutual understanding between school and parents. The membership of the parent teacher organization shall include the pastor, the principal, the parents or legal guardians, and the faculty of the school.

Financial operation of a parent teacher organization shall be governed by the regulations for financial operations as found in the Parent Teacher Organization Bylaws (see Administrative Handbook).

 

Consultative School Boards

 

The general responsibilities of the Consultative School Board are in the following areas: strategic planning; policy development; resource development; institutional advancement; advice and counsel with regard to financial planning, management and reporting; marketing of the school and evaluation of the board’s goals and activities.

 

The membership of the Consultative School Board should include the pastor, principal, parents (no more than one-third of the total membership), alumni parents, parishioners, members of the civic and local business community, and area educators. Under Canon Law and Archdiocesan guidelines (see Administrative Handbook for Bylaws), the members advise the administrative team (pastor and principal) and cannot make decisions binding for the parish education program without the approval of the administrative team (A Primer on Educational Governance in the Catholic Church, the CACE/NABE Governance Task Force, NCEA, 1998).

The regional supervisor at the Department of Catholic Schools is available to assist and guide schools in the implementation of a Consultative School Board.

 

School Personnel

 

Mrs. Siobhain O’Reilly-Hill…………………. Co-Principal

Miss Cordelia Kinney………………………... Co-Principal

Miss Barbara Kennedy………………………. Pre-School Director

Mrs. Estella Ibarra…………………………… Pre-School Aide

Mrs. Norma Alcala…………………………... Pre-School Aide

Mrs. Katherine Rebolledo…………………… Kindergarten Teacher

Mrs. Luz Arreola.............................................. Kindergarten Aide

Mrs. Hope Reynoso.......................................... Kindergarten Aide

Mrs. Mary Lang................................................ First Grade Teacher

Mrs. Wendy Vargas.......................................... First Grade Aide

Miss Christina Hoffski...................................... Second Grade Teacher

Mr. Richard Pizzorno………………………... Third Grade Teacher

Miss Araceli Flores…………………………... Fourth Grade Teacher

Miss Emily Goodall………………………….. Fifth Grade Teacher

Mrs. Dolly Thornton…………………………. Sixth Grade Homeroom Teacher

Miss Carolyn Orlando……………………….. Seventh Homeroom Grade Teacher

Mr. Carlos Lopez…………………………….. Eight Grade Homeroom Teacher

Mrs. Myrna Aguilera………………………… Administrative Assistant

Mrs. Rosalie Diaz……………………………. School Secretary

Mr. Eduardo Dominguez…………………….. Grounds Maintenance

Mr. Rogelio Estrada………………………….. Grounds Maintenance

Miss Sonia Frias……………………………... Secretarial Assistant

Mr. Ruben Marin…………………………….. Athletic Director/Physical Education Instructor

Mrs. Roberta Mendez………………………... Librarian

Miss Angelina Ortiz………………………….. Bookeeper

 

Schoolwide Learning Expectations (SLE’s)

 

Outreach…

1. school wide,

2. locally

3. globally

Understanding…

1. self,

2. who we are as children of God,

3. diversity.

Responsibility…

1. for self-discipline and accountability,

2. for school community,

3. for faith development.

Leadership…

1. in accepting personal strengths & weaknesses and personal growth,

2. in cooperation and collaboration with others,

3. in thinking globally and acting locally

Academically…

1. practicing effective study habits,

2. showing strong foundation in state standards,

3. technological competence.

Demonstrate…

1. critical thinking,

2. self direction and self-motivation,

3. connecting knowledge to life situations

Yes, we can!

 

History of School

 

An important departure in Catholic School work in the Archdiocese occurred in 1906. The Mexican population of Oxnard at the time had increase to such an extent that Father John Laubacher felt the need to do something for the Mexican children. The result was that he established Guadalupe School on Seventh Street.

The Sisters of St. Joseph of Carondelet taught the children until 1926, when a community of exiled nuns arrived from Mexico, found refuge in Oxnard, and took over the work of teaching the children of Our Lady of Guadalupe School. The exiled Sisters, after only two and half years, were invited to open a convent in Los Angeles and conduct a school for girls only. Thus, in 1928, the Sister’s of St. Joseph again resumed the administration and teaching at Our Lady of Guadalupe School. With the Dedication of subsequent faculties of teachers and Sisters the children of Our Lady of Guadalupe School continue to receive a Catholic Education.

Today Our Lady of Guadalupe School is an award winning, nationally ranked school in Math and Reading and had been recognized by various, organization including The White House for excellence in education

 

School Schedule and Calendar

 

School Hours

 

First Bell 7:55 a.m. Students line up.

Second Bell 8:00 a.m. Students join in morning assembly.

Recess 10:00 -10:20 a.m.

Lunch 12:00-12:30 p.m. (K-4)

12:30-1:00 p.m. (5-8)

Dismissal 2:45 p.m.

Extended Care 3:00 - 6:00 p.m.

 

During school hours, all parents and other visitors to the Our Lady of Guadalupe School campus must check in upon arrival at the school office. No one is allowed access to the classrooms during school hours without first checking in at the office.

 

Zero Tolerance/Safe Environments

 

Under the "Zero Tolerance Policy" of the Archdiocese of Los Angeles, any person guilty of sexual misconduct with a minor under the age of 18:

• May not have any paid or volunteer assignment in any "ministry" in the Archdiocese, and

• May not volunteer in any "non-ministerial" activity or event where he/she has any possibility of more than incidental contact or supervisory or disciplinary power over minors.

Any parent or guardian who is a registered sex offender must contact the principal to discuss the requirements in order to assure compliance with the Archdiocese of Los Angeles Zero Tolerance Policy.

As members of the Archdiocese of Los Angeles community, we want to assure that we are in compliance with both Megan's Law and our "Zero Tolerance Policy."

 

Parent’s Role in Education

 

Our Lady of Guadalupe School collaborates with parents in the education of their children, because we believe parents are the primary educators of their children. Therefore, it is your right and your duty as parents/guardians to become the primary role models for your child's development - physical, mental, spiritual, emotional, moral and psychological. Your choice of Our Lady of Guadalupe School involves a commitment and exhibits a concern for helping your child to recognize God as the greatest good in his/her life.

Your personal relationship with God, with the school community and with the Church community will affect the way your child relates to God and others. Ideals taught in school are not well rooted in the child unless these are nurtured by the example of good Catholic/Christian living at home. Commitment to Sunday worship, to Sacramental life, to Christian morality, and in an honest personal relationship with God must be evident in your family life.

 

Once you have chosen to enter into partnership with us at Our Lady of Guadalupe School, we trust you will be loyal to this commitment. During these formative years, your child needs constant support from both parents and faculty in order to develop his/her moral, intellectual, social, cultural and physical endowment. Neither parents nor teachers can afford to doubt the sincerity of the efforts of their educational partner in the quest of challenging, yet nourishing, the student to reach his/her potential. It is vital that both parents and teachers remember that allowing oneself to be caught between the student and the other partner will never have positive results. To divide authority between school and home or within the home will only teach disrespect for all authority. If there is an incident at school, you as parents must make investigation of the complete story your first step. Evidence of mutual respect among parents, teachers, and administrators, will model good collaboration, respect, and professionalism to our students.

It is essential also that you develop, encourage, and expect your child to take responsibility for the grades he/she has earned. It takes a consistent effort both at home and at school to teach young people that they are accountable for homework, long-term assignments, major tests, service projects and/or any assignment. This responsibility also applies when your child is absent from school. If a child does not learn now that he/she must accept consequences of choices made both at home and at school, sometime, somewhere the child will suffer and a harder lesson will be learned later. Sometimes you must choose between your child's discipline or your own convenience; between loving them with an open hand or keeping them dependent on you; between developing self-respect or encouraging timidity. We trust that because you love your child you will reflect on the noble task entrusted to you by God, and will choose what is best for your child rather than choosing what is easy for you. Together, let us begin this year with a resolve to partnership as we support one another in helping your child to become the best person he/she is capable of becoming. We respect your role as parents, and we ask that you model respect for our role as Catholic educators.

 

Parent Responsibilities

 

The strongest argument you can make to a student to put forth effort is the effort, care, and concern they see in you towards them. We expect the following from parents at Our Lady of Guadalupe School:

1. To set rules, times, and limits so that your child:

• gets to bed early on school nights

• arrives at school on time and is picked up on time at the end of the day

• is dressed according to the school dress code

• completes class assignments on time

• has a lunch card or a sack lunch every day

2. To actively participate in all school activities such as parent-teacher conferences and fundraising projects.

3. To see that the student pays for any damage to schoolbooks or property, due to carelessness or neglect on the part of the student.

4. To notify the school with a written note within 48 hours when a student returns from having been absent.

5. To call the school office before 8:00 a.m. when a student is going to be absent.

6. To notify the school office of any changes of address or important telephone numbers immediately.

7. To meet all financial obligations to the school in a timely manner.

8. To inform the school of any special situations regarding the student's well-being, safety, and health.

9. To complete and return to school any requested information promptly.

10. To read school notes and newsletters and to show interest in the student's total education.

11. To support the religious and educational goals of the school.

12. To support and cooperate with the discipline policy of the school.

13. To treat teachers with respect and courtesy in discussing student problems.

14. To refrain from malicious gossip with regards to Our Lady of Guadalupe School.

15. To be supportive of the school administration.

16. To model appropriate Christian behavior with regards to teams, sports, and school athletic events.

 

Actions/Attitudes of Parents/Guardians

 

Every parent, guardian, or other person who upbraids, insults or abuses any teacher or administration of the school, in the presence or hearing of a pupil, is guilty of a misdemeanor (Education Code 4481).

If the teacher is "insulted or abused" by any person in the presence of other school personnel on school premises, on public ways adjacent to the school, or at another place where the teacher is assigned, that person is also guilty of a misdemeanor (Education Code 44812).

 

Parent/Student Complaint Review Process

 

Concern for the dignity and rights of each person are intrinsic to the Church’s mission as a true witness to the spirit of the Gospel. Circumstances may give rise to conflicts among students, parents and school staff. All parties are encouraged to use every available means to resolve these conflicts when they occur. However, if the involved parties are unable to resolve their conflicts, families may use the Parent/Student Complaint Review Process for additional assistance. All those participating in the Complaint Review Process are responsible to strive toward reconciliation and act in good faith. Legal representation is not permitted during the Complaint Review Process. Any person filing a complaint is to be free from restraint, coercion, discrimination, or reprisal in any form.

 

School Level

 

The person bringing the complaint is encouraged to try to resolve the complaint by discussing it with the persons directly involved.

If resolution is not achieved, the complaint should be discussed with the principal (or the pastor, if the principal is the subject of the complaint).

 

For elementary schools, if the principal is unable to resolve the conflict, the principal will bring the pastor into the process as appropriate.

 

After reviewing the facts and facilitating discussion of the problem the principal will respond to the person bringing the complaint.

Department of Catholic Schools Level

• If the complaint is not resolved at the school or parish level, the complaint may be submitted in writing to the supervisor at the Department of Catholic Schools, outlining the concerns and reviewing the local process.

• The supervisor will review the complaint (with such consultation as may be appropriate) in a timely fashion and will endeavor to mediate and resolve the matter.

• However, if no agreement can be reached, the supervisor will make a final determination concerning the resolution of the complaint, based on the application of Archdiocesan and school policies and/or regulations, and communicate that determination, which will be final and binding, in writing to all parties.

Admission and Attendance

Guidelines for Admission

• Preferences shall be given to active members of the parish.

• Under Archdiocesan guidelines for financial considerations, the optimum number of students per classroom is thirty-five (35).

• The recommended age for kindergarten students is five (5) years of age on or before September 1, but required by December 1.

• The recommended age for first grade students is six (6) years of age on or before September 1, but required by December 1, unless waived by the principal.

• All students must comply with current California immunization and health requirements prior to enrollment.

• The parish school will strive to have Catholic education accessible to as many students as possible, both with its educational programs and financial considerations; however, it may have insufficient resources to serve the educational needs of all students.

• The pastor and principal will review a students’ continued eligibility for enrollment in the parish school.

Application Testing, Interviewing and Acceptance

Our Lady of Guadalupe School is a parish school and as such, consideration for admission to the school will be given to Catholic children who meet entrance requirements and whose parents are registered, supporting, active members of Our Lady of Guadalupe Parish. An active member is defined as using the parish envelope system weekly and by regular attendance at Sunday Mass. Parents will need to meet the minimum requirement at the end of the school year in order to re-register their child for in- parish discount the following school year.

Due to space limitations, priority is given to the following students:

• To those Catholic children whose siblings have attended Our Lady of Guadalupe School the previous school year and are currently enrolled.

• To Catholic children of Our Lady of Guadalupe parish members, who are enrolled and actively involved.

• To Catholic students in good standing who are transferring from another Catholic school.

• As space permits, we welcome applications from Catholic children of registered, supporting, active members of surrounding parishes who bring a letter of recommendation from their pastor.

• All applicants will be evaluated prior to admission by the school, and a personal interview will be conducted with the applicant and their family.

• In addition, the following application criteria must be met:

• Applicable sacramental certificates, immunization records, the child's latest report card and recommendation from prior school must be presented at the time of application.

• Behavior grades of applicants must be above average.

• Payment of the $75.00 non-refundable application fee.

• Parents must agree to actively and consistently support the spiritual, academic, and financial standards of the school.

• Students applying for Kindergarten must be 5 years old by December 1 of the year they enter school. There are no exceptions to this policy.

• Students applying for grades K-8 will be evaluated prior to admission. The evaluation process will include but is not limited to: personal interview with the student and family, placement test, records, recommendation(s) from previous teacher(s) and administration, and verification of parish support.

 

Non-Discrimination Policy

 

The school, mindful of its mission to be a witness to the love of Christ for all, admits students regardless of race, color, or national and/or ethnic origin to all rights, privileges, programs, and activities generally accorded or made available to students at the school.

The school does not discriminate on the basis of race, color, disability, sex, or national and/or ethnic origin in the administration of educational policies and practices, scholarship programs, and athletic and other school-administered programs, although certain athletic leagues and other programs may limit participation.

While the school does not discriminate against students with special needs, a full range of services may not always be available to them. Decisions concerning the admission and continued enrollment of a student in the school are based upon the student’s emotional, academic and physical abilities and the resources available to the school in meeting the student’s needs.

 

Inclusion Procedures

 

Through the mission of the Archdiocese, our schools strive to serve children with varied learning needs. All educators in Archdiocesan schools follow “Directions for the Inclusion Process in Catholic Schools: Support Team Education Plan Process (STEP) and Minor Adjustment Plan Process (MAP)”. Parents or guardians who feel that their student may need a minor adjustment to enable him/her to participate in the general education curriculum of the school should consult the student’s teacher and principal to determine how best to meet the students needs. Parents or guardians may request the “Disability Discrimination Complaint Review Process” from the principal to address unresolved issues.

 

Absence, Tardiness, & Truancy

 

Parents must call the school office prior to 8:00 a.m. each day that a student is absent. Students are considered tardy if they are not in their morning line up area by the 8:00 a.m. bell. All students who are tardy must first report to the school office for a "Late" slip. Tardiness will merit a Student Referral and consistent tardiness may result in a teacher parent conference. Punctuality is a by-product of self-discipline; therefore, it is a value that is stressed at Our Lady of Guadalupe School. Medical and dental appointments during school hours are discouraged; however, if it is unavoidable, please send a note in your child’s Homework Note book. The absence will be marked excused only if a dated slip is brought or faxed from the medical or dental office, within 24 hours.

Early dismissal - If a student must leave the school grounds during the school day for an appointment, please do not interrupt a teacher when class is in session and do not call for them at their classroom. children are dismissed from the Office only. Please come to the school office to sign out your child and the secretary will notify him/her. If a child cannot be released to a parent or relative because of a legal custody agreement, a legal statement must be on file in the school office. No child will be released to any person whose name is not on the Emergency Card. Photo identification may be required by the school prior to release. When a student returns to class after having been absent, he/she must bring a note from the parent stating the reason for the child's absence and the date(s) of the absence to the school office. If such an excuse is not received in writing within 48 hours of the absence, the child may be excluded from class until the school receives it.

 

Communications Procedures

 

Good communication between school and home cannot be overemphasized. We have been enjoying a wonderful sense of community and warmth among our school families, students, and staff. In an effort to facilitate this spirit of cooperation and good will as the year’s progress, we would like to outline our expectations now.

It is expected that our parents will support the teachers and administration of Our Lady of Guadalupe School with regards to the implementation of school standards, class rules and the spirit of both academic and athletic disciplines. The students will achieve better results, develop higher moral standards, and grow into more responsible and successful young people when the school and parents work together as a team.

 

In the event that a parent would have a question or concern, the correct process is to begin by discussing the situation with the staff member involved. If there are still questions or concerns remaining of a serious nature, the parent should then approach the administration. We will not accept parents assuming an adversarial role by defending the improper actions and/or behavior of their child (ren), and challenging the established rules and policies of the school. This type of behavior benefits no one, and in fact, has been shown to encourage student disrespect.

 

The school makes parents aware of policies, schedules, events, etc., by sending the Principal's newsletter, the "Parent Bulletin", home every Wednesday in the family envelope. Parents also receive necessary information by means of the Parent Handbook, parent-teacher conferences, and parent meetings. In addition, each classroom teacher helps ensure clear communication through various methods such as: sending home portfolios of student work, reading and math contracts. Junior High cover sheets, deficiency notices, progress reports, behavior and work habit referrals, etc. Report Cards are sent home at the end of each trimester, following the guidelines set by the Archdiocese of Los Angeles. Parents are urged to ask their youngest student for the family envelope on Wednesday and to read all the contents very carefully. Please sign the front of the envelope and return it to school on Thursday morning.

 

The Family Envelope is sent home each Wednesday with the youngest child at Our Lady of Guadalupe. Included in the envelope are such items as the weekly "Parent Newsletter", Volunteer Notices, Class Notices, Calendar Changes or Up-dates, etc. Please make sure to remove all contents in your family envelope each week, read it carefully, sign the front of the envelope, and send it back to school the following day. If your envelope is not at school when the weekly items are "stuffed" to go home, you will not receive the information. A lost Family Envelope will result in a replacement fee of $5.00 Please contact the school secretary should you need to replace your Family Envelope. Announcements to be included in the "Parent Newsletter" and/or Family Envelope must be received in the school office on the Thursday prior to the day the envelope is to go home. All items included in the family envelope must be approved by the administration.

 

Arrival/Dismissal Procedures

 

Students should arrive at school by 7:45 a.m. as school begins promptly at 8:00 a.m. No student is to be on the school grounds prior to 7:00 a.m. for any reason. Students arriving between 7:00 and 7:45 a.m. are to proceed immediately to morning care, where school staff members provide supervision. At 7:55 a.m., the "first" bell rings, signaling time to line-up in assigned areas.

In order to maintain a safe environment students in Grades K-8 are to go immediately to the designated pick-up area. Any Our Lady of Guadalupe student at school after 3:00 p.m. will be automatically signed into Extended Care by the school principal or any staff member, and the parents will be billed accordingly for time spent in Extended Care.

 

Security Procedures

 

An adult must supervise children at all times while on school grounds. Due to liability and insurance issues, older siblings may not supervise younger children without an adult present. All children still on campus 15 minutes after school dismissal either must be signed into Extended Care, under direct adult supervision, or enrolled in a school sponsored extracurricular activity under direct adult supervision. Students may NOT be left at school to watch practices without direct adult/parental supervision. As most games and practices begin at 3:30 p.m. (due to travel time for the opposing team, coach's work schedules, etc.) prior arrangements MUST be made by parents regarding supervision for students before the games. We specifically provide Extended Care for this purpose. It is NOT the responsibility of the coaches to supervise students before and/or after games and practices. This is a parental issue and for the safety of our students, the school will enforce this rule vigorously and consistently. Any student not picked up promptly after extracurricular activities will be signed into Extended Care, and the parents will be billed accordingly.

The safety of each child depends on parents following the direction of the parking lot monitors. A diagram showing the drop-off/pick-up routes is included herein at the end of this Handbook. All students are to be picked up promptly following dismissal. (See Extended Care section.) Please Note: As adherence to the parking lot Our Lady of Guadalupe School rules ensures the safety of our students, no exceptions will be made. The administration reserves the right to enforce "parking lot" rules at their discretion.

 

Parking Lot Rules

 

• FOLLOW DIRECTIONS issued by the staff.

• DRIVE SLOWLY in the parking lot as many cars are driven too fast.

• STUDENTS MUST BE PICKED-UP OR DROPPED-OFF ONLY in the school parking lot.

• USE THE CROSSWALK: During drop-off and pick-up times, you may only cross at the crosswalk under direction of the student crossing guard.

• IF YOUR CHILD IS NOT READY AND WAITING WHEN YOUR ARRIVE after school to pick him/her up, you must pull-up and park in the parking area.

• IF YOUR CHILD REQUIRES YOUR ASSISTANCE GETTING IN OR OUT OF THE CAR before or after school, you must park in the parking area and then assist your child.

• PLEAES DO NOT USE CELL PHONES WHEN PICKING UP STUDENTS.

DO NOT PARK ALONG THE CURB IN THE FRONT LEFT SIDE OF THE SCHOOL AT ANY TIME BETWEEN 7:30 A.M. AND 6:00 P.M. (This is A NO PARKING AREA AND YOU CAN BE TICKETED BY THE POLICE)

 

Any student not participating in an adult-supervised extra-curricular activity must be enrolled in Extended Care 3:00 p.m. Any student found unattended on campus at that time will be sent to Extended Care, and the family will be billed accordingly.

Any adult who is supervising any student or child after 3:00 p.m. must maintain visual contact with and exercise control over said children. This means that if the adult is inside watching a game, the children being supervised must also be at that game, not outside the area. No students are ever allowed, for any reason, to walk-off campus unaccompanied by an adult, and then return later. No student is ever allowed, for any reason, to be on campus between the hours of 7:30 a.m. and 6:00 p.m. without being under the direct supervision of a designated adult. Our Lady of Guadalupe School will deal with violation of this policy in the most severe manner possible, as it is a risk to the safety of the student.

 

Each month the school will have a practice Fire Drill and Drop Drill (used in case of an earthquake or other disaster) to familiarize the students with emergency procedures. In addition, the students will practice a school-wide Lock-Down Drill to prepare them for a possible threatening situation occurring on the campus. Students and parents will also participate in a School-Wide Disaster Preparedness Drill periodically. In the event of an actual emergency, students will be kept under the school's supervision until called for by their parents or other responsible adult. Anyone picking up a child in an emergency must be authorized to do so by being listed on the family emergency card. (Photo identification may be required by the school prior to release.)

Should a serious and major disaster occur during school hours, please follow these guidelines:

• DO NOT CALL THE SCHOOL. Telephone lines must be kept open for emergency use.

• Parents should instead proceed to school to pick up their children as soon as it is safe as possible.

• Students will be grouped by grade.

• The school field will be the evacuation area.

• Release of students will take place following the guidelines outlined in our “Our Lady of Guadalupe Disaster Plan".

• Students will only be released to authorize adults listed on the Our Lady of Guadalupe emergency form.

 

If an emergency occurs outside school hours, please listen to your local radio station for instructions on school closures. As a general rule, Our Lady of Guadalupe will follow the same schedule as the public schools in the area. In addition, the Our Lady of Guadalupe room parents will institute our emergency calling system. Each family will be notified of school closure by telephone, if operable.

 

Safety Drills

 

Fire Drills

 

State Law requires that fire drills be held regularly. During the fire drills, students should follow these regulations:

1. Rise in silence when the alarm sounds.

2. Close windows and doors.

3. Walk to their assigned place on the athletic field briskly, in single file at all times, and in silence.

4. Sit in a column facing the athletic field wall - away from the school buildings.

5. Roll is taken.

6. Return to building when signal is given.

Earthquake Drills

Earthquake drills are held periodically. Procedures include:

1. Drop, cover head immediately.

2. Crawl under desk or nearest table.

3. Listen for further instructions.

4. Exit the building as soon as it is safe to do so.

5. Proceed to assigned locations.

 

Gun Free School Act

 

This Act requires that each state receiving federal funds under the Elementary and Secondary Education Act (ESEA) must have put in effect, by October 1995, a state law requiring local educational agencies to expel from school for a period of not less than one year a student who is determined to have brought a firearm to school. Each state's law also must allow the chief administering officer of the local educational agency to modify the expulsion requirement on a case-by-case basis. All local educational agencies receiving ESEA funds must have a policy that requires the referral of any student who brings a firearm to school to the criminal justice or juvenile justice system. Our Lady of Guadalupe School conforms to all articles of the "Gun Free Schools Act."

 

Parent/Guardian Right of Visitation

 

A person who does not have legal custody of his/her child, but has the right of visitation, may visit, subject to the school’s parental visitation policy, unless the school has received a legal document prohibiting such visit.

 

Our Lady of Guadalupe School must be supplied with all court documents relating to the legal custody of a student, particularly if it affects who may pick up the student from school. In addition, notarized copies of any custody agreements, restraining orders concerning proximity to a student, etc., regarding parents/guardians or relatives of students, must be provided, in writing, to the school office and updated as needed. This is the parent/guardian's responsibility. The school may not be held responsible for failing to honor custody arrangements that have not been made known to us in writing. Our Lady of Guadalupe School voluntarily complies with the provisions of the Buckley Amendment. Non-custodial parents will be given access to unofficial copies of student records and staff will be available to discuss the student's records, unless a court order providing otherwise is filed with the school. Non-custodial parents must request information regarding school events, etc., from the school office. Please provide the school office with current addresses and phone numbers, and we will be glad to mail copies of all school correspondence to you, if you so desire. Please make this request in writing to the school secretary.

 

Anyone entering the school facility during school hours must first check-in with the school secretary in order to sign in. Upon leaving the premises, volunteers and visitors are to sign out. Our Lady of Guadalupe School maintains a "closed" campus and reserves the right to deny admittance to unauthorized visitors. All parents and visitors to our campus during school hours must sign in and out in the office.

 

Extended School Day Program

 

This program offers supervised, outside play, homework/study time, and snacks for students currently enrolled in Our Lady of Guadalupe. Extended care operates Monday - Friday, excluding school holidays, from 3:00 - 6:00 p.m. Students may also sign-up for Homework Club from 3:00-4:00p.m.

Extended Care Goals

• Provide a safe, nurturing and caring environment for the children enrolled in our school after regular school hours.

• Provide structured play and learning times.

• Provide an environment, embracing the philosophy of Our Lady of Guadalupe, where Christian/Catholic values are foremost, and the social and personal needs of the children are met.

 

Hours of Operation

 

The Extended Care Program hours are from dismissal until 6:00 p.m. beginning the first week of school. The program is closed the Wednesday before Thanksgiving, the day school closes for Christmas break and Easter break, and there is no extended care on the last day of school in June. Note: Extended Care staff members are employed until 6:00 p.m. Please be courteous and respect this time of closure by making sure your child (ren) is picked-up by this time. (See Late Fee under Billing/Fees section below.) Parents or Guardians may not take children, from the schoolyard or other areas, without notifying the staff and signing the child (ren) out, once they are signed into Extended Care. The children will only be released to those adults whose names are on file as authorized family representatives.

 

Billing/Fees

 

Extended Care begins at 3:00 p.m. for all students unless the students are in a school-sponsored activity. Billing begins at 3:00 for Extended Care. Extended Care is billed in half hour increments. All extended care fee payments are handled through the school office. Questions should be referred to Late Pick Up Fee: $1.00 per minute after 6:00 p.m., payable at time of pick up directly to the Extended Care Coordinator.

 

Work Permits

 

Under California law and other relevant laws, a minor student may not work without a work permit issued by the appropriate authority. To obtain a work permit, certain information is required from the student’s school. Information regarding work permits and how to apply is available from the California Department of Education website: www.cde.ca.gov.

The minor/student, after obtaining a promise of employment, must obtain a “Statement of Intent to Employ Minor and Request for Work Permit”. The minor, the employer and the parent/guardian must each complete their sections and submit the completed application to the school. The school will verify the information entered on the application by the minor and parent/guardian and will also examine the student’s records and consult the teacher to confirm the student’s satisfactory academic achievement to date. The student must then submit the form to the “work permit issuing authority”. If all requirements are met, the work permit issuing authority may issue the “Permit to Employ and Work”. The “work permit issuing authority” is the Superintendent of the local public school or those persons authorized in writing by the Superintendent to issue the permit. A copy of the signed work permit must be kept in the student’s file.

 

Privacy & Access to Records

 

Maintaining confidentiality is the legal, ethical and professional responsibility of every member of the school community, including students, parents/guardians, teachers, aides, and all other employees. Every member of the school community must respect the privacy of all students, families, employees, the principal and the pastor.

 

Pupil Records

 

“Pupil records” means any record related to a student that is maintained by a school or one of its employees. It includes health records. It does not include “directory information” or a school employee's informal notes, if the notes remain in the sole possession of the maker and are not made available to others, except to a substitute.

 

Only the principal, as custodian of the records, authorizes the release of pupil records. Only teachers or administrators charged with pupil oversight have the right to view or use pupil records. A teacher’s aide may view or use pupil records only with direct teacher supervision. Pupil records may be released by judicial order such as a subpoena or a search warrant. In specific cases, such as suspicion of kidnapping, police officers may be given access to records.

 

Parents and legal guardians of minors have the absolute right to access their child’s pupil records in accordance with the school’s reasonable procedures for providing such access. Parents or legal guardians may grant any specified person written consent to access specifically identified pupil records. In cases of legal separation and/or divorce, California state law gives the custodial parent and a non-custodial parent with visitation rights, the right to access and examine pupil records. However, only the custodial parent may consent to the release of records and has the right to challenge the content of the records and to write responses to information regarding disciplinary action. A non-custodial parent without visitation rights has no right of access to records of any kind.

 

Directory Information

 

"Directory information" means one or more of the following items: pupil's name, address, telephone number, date and place birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, and the most recent previous public or private school attended by the pupil.

The school will, to the extent possible, minimize access to student telephone numbers or personal email addresses, unless the parents or legal guardians consent to broader access. To the extent possible, users should try to minimize access to or distribution of student telephone numbers or personal email addresses, unless the parents of legal guardians consent to broader access

Room parent rosters, class lists, telephone numbers, email address lists or any other personal information about families and students are considered confidential and may be used only for the purposes specified. In no cases should commercial enterprises be given access to Directory Information.

 

Verbal/Written Confidences

 

Confidential information may be provided by students or parents/guardians to school employees in many ways. Students may confide in staff verbally, in writing, such as a note or a writing/journal assignment. All school employees must respect the verbal or written confidences of adults and students, except in cases where the health or safety of the student or others is involved. If the confidence received relates to a health or safety issue, the pastor, principal or other person in charge or appropriate authorities must be notified promptly, keeping in mind the rights of privacy that apply. Archdiocesan policy on reporting suspected abuse of children or vulnerable adults must be followed when applicable.

 

Transfer of Records

 

Student Transfers and Graduation

 

Whenever a pupil transfers from one school to another, a copy of the Cumulative Student Report and the original Health Record shall be transferred by the former school upon a request from the school where the pupil intends to enroll. The original Cumulative Student Report will remain at the school.

 

A record of the transfer, the reason for the transfer, and the name of the school to which the student is transferring or entering after graduation should be entered on the original copy of the Cumulative Student Report and in the Student Attendance Register.

Official transcripts are not given to students or parents.

 

Damaged or Loaned Property

 

Under California law, a private school cannot refuse to provide student records to a requesting school because of any charges, including tuition or fees that are owed by the student or parent. However, the school may withhold from parents/guardians the grades, diploma, or transcripts of a pupil pending payment of certain amounts for damaged property, or the return of loaned property, in accordance with school policy.

 

Illness, Accident Procedures

 

Health Program

 

Our Lady of Guadalupe School is bound by state law, which requires that each child be immunized against polio, OPT, hepatitis B, mumps, measles, and rubella prior to admission to school. Additionally, all students entering Kindergarten and First Grade must submit a Health Screening Entry Form to the school office within 90 days after being admitted to school. Failure to comply may result in the child being excluded from classes until the form is on file. The school conducts vision, hearing, and scoliosis screenings. If a child has any physical limitations due to chronic illness or other cause, it is imperative that parents inform the teacher and the school office.

 

Parents will be notified if a child is very ill or severely injured and the parents' directions will be followed when possible. In the interest of the sick child, parents are asked to respond as promptly as possible when a child must be sent home. In case of injuries, no emergency room can treat a child without the parent's permission. Therefore, it is essential that we have a current emergency card on file in the school office. Please notify the school secretary immediately should any information on the emergency form change during the school year. If a child shows signs of illness, parents should not send them to school. All children should remain home until their temperature has been normal for 24 hours. In the case of a medical emergency during school hours, Our Lady of Guadalupe School will have the student transported to St. Johns Hospital for treatment and the parent will be notified as soon as possible.

 

Medication to be taken during school hours

 

No medication (prescription or otherwise) will ever be administered at Our Lady of Guadalupe School to a student without prior written permission from the parent. Under California Law, if it is necessary for the school to administer prescription medication to a student, written instructions from the child's physician must be provided each year to the school office. These instructions must be on the form provided by the school (see Request for Medication form at end of Handbook). Instructions on prescription bottles are not sufficient. All prescription medication must be provided to Our Lady of Guadalupe School in the original prescription bottle with the student's name and correct dose, as written by the pharmacy. An exception to this rule is an asthma inhaler, when the written instructions from the child's physician include the instruction for him/her to carry the inhaler and self-medicate as needed.

If a student requires over-the-counter medication such as Tylenol, parents must provide the medication and fill out a form or send in written permission. All medications (over-the-counter and prescription) are to be brought into the office by the parent and kept in the school office during school hours. At no time is a student to have medication in the classroom, on their person, or with their lunch, unless written directions to do so are provided to our school by the child's doctor. For your convenience, a "Request for Medication" form and an "Administration of Inhaler" form may be found in the back of this handbook. Please note that both forms need to be signed by your child's doctor, should you wish to have medication at school.

 

Emergency Cards

 

Each family must complete the emergency card issued by the Archdiocese of Los Angeles at the beginning of each school year. It is imperative that appropriate contact names be listed on the back of these cards in case of emergency when the parents cannot be reached. Please keep us informed should the information change during the school year. When filling out the Emergency Card, please consider carefully who you indicate to pick up your child (ren). These persons must live within a reasonable distance from the school if they are to be of any assistance. If any names or telephone numbers change during the school year, please notify the office immediately. No child will be released to any person whose name is not on the Emergency Card. This card must be completed and returned by the date indicated at the start of each school year or the student may be excluded from attending school. The importance of your card being accurate and complete cannot be over-emphasized.

 

Student Insurance

 

The student insurance program is provided for all full time students in Archdiocesan schools. This program assists only with medical expenses incurred because of accidental bodily injury sustained by students while attending school, while traveling to or from school or while participating in a school sponsored and supervised activity, including school sponsored sport and extended day programs.

 

Academics and Co-Curricular Activities

 

Accreditation

 

Our Lady of Guadalupe School is accredited by W.A.S.C. (Western Association of Schools and Colleges) and W.C.E.A. (Western Catholic Educational Association), and is a member of N.C.E.A. (National Catholic Educators Association).

Curriculum Offerings

 

The academic curriculum at Our Lady of Guadalupe School is one that challenges students to develop basic skills and good study habits. The curriculum includes instruction in computers, music and physical education. The students of Our Lady of Guadalupe School have historically performed well above the California state average on standardized tests.

Religion, Math, Literature, Language, Library, Social Studies, Science, Spelling, Art, Art Appreciation, Music, Physical Education, and Computers are offered to all grades at Our Lady of Guadalupe School.

 

Computer Education

 

Computer literacy is essential in today's technological society. Therefore, Our Lady of Guadalupe School has a multi-media computer lab for all grades in order to enhance the curriculum through technology. Students are released, by their classroom teacher, on a prearranged schedule to go to the computer lab for instruction. The school reserves the right to check all computers, including the schools and those that are the property of students while on school grounds, at any time and without prior notice.

Family Life Education

 

It is mandated by the Archdiocese of Los Angeles that Family Life be taught in Catholic schools, in conjunction with the teaching of parents at home. A "family" version of the Archdiocesan approved Family Life series is available for use by school families during the school year, if desired, and may be requested through your child's religion teacher. These are supplemental books for use by school parents in conjunction with the classroom Family Life program, and are the property of Our Lady of Guadalupe School. These books, therefore, must be returned at the end of the school year. Separate developmental Family Life presentations by a health care professional are provided to mothers and daughters, and fathers and sons during fifth grade as a supplement to our classroom

 

Family Life curriculum.

 

Physical Education

 

Each class has one hour of physical education per week. Along with participating in an organized program, the students take part in a variety of games and seasonal sports. Physical education classes and after school team sports afford the students ample opportunities to develop athletic potential as well as good-sportsmanship.

 

Outdoor School Education

 

The Outdoor School Education program is an opportunity for students to spend several days with their class and other schools students experiencing science in a "hands-on" fashion. There is a parent orientation meeting prior to the date of outdoor school, which is held at school during the evening.

 

Library

 

The school library is open daily. The students visit the library on a prearranged schedule to check out books. The library is also available to students for research purposes. Our Lady of Guadalupe’s library holds several activities each year to foster interest in books and reading. The annual Book Fair is the main fundraiser for the library. It is an opportunity for families to purchase books for use at home and to purchase books for individual classrooms, or donate to the school library to enhance our collection. All library fines and lost books are the responsibility of school families and must be paid prior to the close of the school year.

 

Religion Program and Expectations

 

Instruction for the reception of the Sacraments of Reconciliation and Holy Eucharist takes place during the school day with the school's religion teachers. At least one parent from each family is obliged to attend parent education programs required by the school prior to the Sacrament of Reconciliation and First Holy Communion in Grade Two. All students are provided with the opportunity to receive the Sacrament of Reconciliation together with their class during the seasons of Advent and Lent.

Students in grades PK-8 attend the weekly mass at Our Lady of Guadalupe Church at 8:30 a.m. each Wednesday. Students participate in liturgies by serving Mass, proclaiming the readings, bringing up the gifts and participating in choir, sign ministry, and liturgical dance. Each month a different grade is assigned ownership over the celebration of the Eucharist. An invitation to parents and friends appears weekly in the school calendar and parent newsletter. Prayer services are scheduled throughout the year to enable Our Lady of Guadalupe School to gather as a community to celebrate liturgical events. Parents are encouraged to attend all

O.L.G.S Masses and liturgies.

 

Graduation Requirements

 

There are long-standing traditions associated with eighth grade graduation from Our Lady of Guadalupe School. These traditions are privileges and, as such, participation depends on meeting the prescribed criteria. The week before graduation is set aside as a special time for the eighth grade class to celebrate, reflect and reinforce the values instilled in them at Our Lady of Guadalupe School. In order to fund these and other graduation-related expenses, eighth grade students and their families are expected to participate in fundraising throughout the year in addition to their required profit dollars, this is subject to change. Individual eighth graders participate in graduation activities at the discretion of the Administration.

 

Academic Probation/Retention/Transfer

 

Our Lady of Guadalupe School believes in the principle of academic excellence, and as such believes that this is best achieved through collaboration between the student, the school and the home. In an effort to meet the academic needs of our diverse student population and maximize each student's potential for success, any student who receives an "F" (64% and below) on a report card, or who receives two (2) or more "D's" (65%-69%) on a report card in the 1st or 2nd trimester, will be placed on academic probation for the next trimester. Any student consistently achieving below grade level and/or ability, or who reflects a consistent lack of good Work Habits skills may also (at the school's discretion) be placed on academic probation. At that time, the school will provide written notification, and a meeting between faculty and parents will be required, in order to facilitate an intervention plan that meets the individual needs of that student more effectively. A modified curriculum plan will only be designed and implemented at Our Lady of Guadalupe School after receipt of results from an outside, professional evaluation. The student's status at Our Lady of Guadalupe School may be placed in jeopardy in the future, unless academic progress and collaboration between home and school is evidenced. It is Archdiocesan policy not to issue a diploma to any student who fails an academic subject during 8th grade in any trimester. A student who meets the criteria for academic probation at the end of the 3rd trimester will need to fulfill specific requirements during the summer as outlined by the school.

 

Advancement to the next level in Our Lady of Guadalupe School is based on a student's daily performance, test results, recommendations of teachers, and his/her ability to complete work successfully on a more advanced level. Promotion to the next grade level depends on successful completion of all subject areas. The administration may recommend the repetition of a level, tutoring, or summer school classes when, after conferences with teachers and parents, it is believed that the student will be better prepared academically or emotionally for the next level.

 

As a matter of courtesy, notice of withdrawal of a student should be made by the parent in writing to the Administration in advance of the withdrawal date. This will enable the school to prepare necessary information and settle accounts. Business Office accounts must be settled prior to a student's withdrawal from Our Lady of Guadalupe School, and credits will be issued when applicable.

 

Homework

 

Homework is a reinforcement and/or extension of material covered in the classroom. Homework is generally assigned Monday through Thursday, although long-term assignments and make-up work are exceptions. Individual teachers will discuss homework requirements on "Back-to-School Night" in the fall. No homework or class assignments are given out ahead of time. Homework has been shown to be a valuable and worthwhile tool to enhance learning and self-discipline in students.

Study hall is held every Monday, Tuesday and Thursday from 3:00-4:00 p.m. through the Our Lady of Guadalupe School Homework Club. This is subject to change.

 

The school calendar allows time for families to vacation together and as such, the school discourages additional time taken for trips during the school year. If a family chooses to take their child (ren) out of school, it is the responsibility of the students and parents to make arrangements for class work missed to be completed upon their return to school. No work will be given in advance of the student's absence. Junior High students have several teachers, therefore, please make written notification to all junior high teachers prior to leaving on vacation during school time.

 

Grading

A 93-100% B- 85-86% C- 70-74%

B+ 90-92% C+ 80-84% D 65-69%

B 87-89% C 75-79% F 64% & below

 

Honors/Awards

 

An Honors assembly is held at the end of each trimester to recognize outstanding academic achievement in Grades 6-8, as well as excellence in Work Habits and Behavior. Academic subjects, as well as Behavior and Work Habits are considered when determining Honor Students.

 

An overall Grade Point Average (GPA) determines Trimester Honors for the following subjects: Religion, Math, Literature, Language, Social Studies, Science and Spelling. To compute the student's GPA for Grades 6-8, add the report card percentile grade equivalent for all academic subjects together, and divide by the number of subjects.

 

Grades 6-8;

First Honors 95 - 100%

Second Honors 90 - 94%

Third Honors 85 - 89%

 

Field Trip and Excursion Policy

 

Classes may participate, at the discretion of the administration, in educational field trips. These trips are to be planned by the teacher and supervised by the teacher and adult chaperones. Anyone driving on a field trip must submit a copy of their current, valid California Drivers License and proof of insurance to the school office prior to the field trip. No younger siblings may accompany parents on field trips, as the parent's purpose is to chaperone and supervise the students while away from school. No student will be allowed to participate in a field trip without a completed permission slip, signed by the parent, on file in the school office.

1. Field trips are designed to correlate with teaching units and to achieve curricular goals.

2. It is not necessary for all grades to have the same number of field trips.

3. Field trips are permissible for all grades when advanced planning, location, and the experience insure a successful learning opportunity.

4. Individual teachers in consultation with the administration reserve the right to restrict or deny student participation on any field trip due to, but not limited to, poor academic performance and/or poor conduct.

5. A written official permission slip, signed by the parent, is required before a child will be permitted to attend a field trip. Verbal permission cannot be accepted. Permission slips are due in the office 48 hours after receipt of the slip.

6. Our Lady of Guadalupe field trip permission form is printed at the end of this book for your convenience. This is the only format that may be used to allow a student to leave campus during school hours without their legal guardian. If your child fails to bring his/her permission slip home, you may tear out and use or copy the form provided. Call the school secretary for information needed to complete the form.

 

Summer School

 

Our Lady of Guadalupe School provides summer enrichment classes during the month of July. A list of classes being offered will be provided to parents through the family envelope prior to the end of the school year. Summer school provides an excellent opportunity for students to enhance their educational experience through reduced class size and qualified instructors. Students may attend summer school at Our Lady of Guadalupe School at the discretion of the school administration.

 

Electronic Communications Policy

 

School families should understand that from time-to-time the school may wish to publish examples of student projects, photographs of students, and/or other work on an Internet accessible World Wide Web server. Student projects, photographs, and other work posted on the Internet will not include the student's name, however.

1. Our Lady of Guadalupe School web site content is not private and can be reviewed, copied, downloaded and transmitted by anyone with access to the Internet and the school has no control over this. Your child's attendance at Our Lady of Guadalupe School is your agreement to discharge any and all claims, demands or causes of action against the school and its faculty, staff, employees, agents, contractors and any other person, organization or entity assisting them in connection with the posting of information on the web site for damages or injuries in any way related to, connected to or arising from the publishing or posting of information on the school's Internet web site or the use of that information and expressly assume the risk of any injury or damage resulting from said posting of information on the web site.

2. Students at Our Lady of Guadalupe School have very limited and occasional Internet access in the computer room under the direction and supervision of our Computer Teacher, and no students have unsupervised internet access at Our Lady of Guadalupe School. Internet access from outside the school is the domain of the parents or guardians. We expect our parents to be equal stakeholders in the implementation of our computer system policies by monitoring their child's Internet access and electronic use at home in a manner supportive of the school's policies. While the school cannot provide consequences for inappropriate electronic communications among students outside of school, note that in some cases, law enforcement may be called to intervene.

3. In addition, posting inappropriate and/or hurtful comments about the school, its personnel and students, on the web and via e-mails does not constitute following the appropriate chain of communication as outlined in the Our Lady of Guadalupe School Parent Handbook, nor is it in keeping with our Catholic Christian values. Therefore, the school reserves the right to ask parents to withdraw their children in such cases where parents become uncooperative in attempting resolution regarding this issue.

Tutoring

• If a student requires private tutoring or parents wish to have a student tutored in school subjects, the parents are responsible for engaging the tutor and paying all tutoring costs. The school may assist the parents in identifying tutoring resources.

• Teachers may not be paid for tutoring students assigned to their classes. With prior permission from the principal, teachers may tutor other students who attend the school and be paid for such tutoring by the parents.

• A school may arrange with independent contractors or entities, who are not teachers or staff at the school to provide tutoring on a fee basis. Independent entities must have appropriate licenses, agreements for use of the premises and insurance.

• All tutors and entities must comply with the procedures and policies of the extended school day program and the Archdiocesan Guidelines for Adults Interacting with Minors at Parish or Parish School Activities or Events.

 

Counseling Policy

 

The mission and purpose of the school is education. Schools do not assume the responsibilities proper to the family and to society. Schools may not assume the responsibility for psychological counseling or therapy because they are not qualified or licensed to provide such counseling or therapy.

• Schools may engage in the following activities in addition to providing classroom instruction:

• Provide advice regarding academic subjects and student progress in school;

• Give limited guidance to students who present with non-academic personal issues or situations;

• Provide referrals to marriage and family counselors, child psychologists, licensed academic psychologists, psychiatrists and similar professional for diagnosis and treatment. If the school provides referrals to parents, the list must include at least three names of qualified persons or entities;

• Retain, where necessary, appropriate professionals to provide educational testing that is needed for assessment of a student’s academic ability, learning patterns, achievement motivation, and personality factors directly related to academic learning problems, or psychological counseling services for the school. Prior to entering into such a contractual relationship, the principal will ensure that the person is credentialed, licensed or otherwise properly qualified. The school may refer a student for specific or additional testing, as appropriate, generally at the parent/guardian’s expense.

In cases of actual or suspected child abuse or abuse of vulnerable adults, the Archdiocesan

Victims’ Assistance Ministry is available as a resource. The Victims’ Assistance Ministry provides outreach and guidance to those suffering from abuse; sponsors a faith-based trauma recovery program; and assists in informing parish, school, archdiocesan and governmental authorities of the allegations of abuse. Referral to the Victim’s Assistance Ministry is not a substitute for mandated reporting of suspected abuse. Such a report must be made in accordance with Archdiocesan policy.

 

Athletics

 

Volleyball and basketball are available to students in grades 3-8 meeting extra-curricular activity eligibility requirements. Students participate at the discretion of the administration. Athletics is an integral part of the school's total educational program. All school activities, curricular and extra-curricular, in the classroom and on the playing field, must be congruent with the school's stated goals and objectives established for the intellectual, physical, social, and moral development of its students. It is within this context that the following Code of Ethics is presented.

 

Our Lady of Guadalupe School Athletes' Code of Ethics

 

As an Our Lady of Guadalupe School Athlete, I understand that it is my responsibility to:

1. Place academic achievement as the highest priority.

2. Show respect for teammates, opponents, officials, and coaches.

3. Respect the integrity and judgment of game officials.

4. Exhibit fair play, sportsmanship, and proper conduct on and off the playing field.

5. Maintain a high level of safety awareness.

6. Refrain from the use of profanity, vulgarity, and other offensive language and gestures.

7. Adhere to the established rules and standards of the game to be played.

8. Respect all equipment and use it safely and appropriately.

9. Refrain from the use of alcohol, tobacco, illegal and non-prescriptive drugs, anabolic steroids, or any substance to increase physical development or performance that is not approved by the United States Food and Drug Administration, Surgeon General of the United States, or American Medical Association.

10. Know and follow all state, section, and school athletic rules and regulations as they pertain to eligibility and sports participation.

11. Win with character, lose with dignity.

In addition to the mandated curriculum of the State of California and the Archdiocese of Los Angeles, Our Lady of Guadalupe provides students with the opportunity to participate in various enrichment activities in an effort to increase their awareness of multiculturalism, fine arts and community. Some of these activities require payment of additional fees. These include, but are not limited to, the following school sponsored activities: Student Government, the Our Lady of Guadalupe Sports Program, Altar Serving. Participation in student government and sports programs are contingent upon the following criteria being met:

• Behavior and Work Habits: A student must have a grade of "C+" or better in each marking period in both Work Habits and Behavior to be considered for taking part in the respective activity. Detention and/or suspension may adversely affect student participation in the activity.

• Academic Grades: A student must have a "C" average (75%), with no grade lower than 65%, each marking period to be considered for taking part in the respective activity. The six academic subjects will be used to compute this average. Note: Student Council President, Vice-President, Secretary, and Treasurer must maintain at "B" average (87%) each marking period to serve as Student Council Officers.

 

Suspension from Activities:

 

1. Grades in academics dropping below a "C" average at the end of a marking period. The student will be suspended from the league games in the sport or activity until the end of the next marking period. Pending improvement in said grade(s), the student may be reinstated.

2. Grades in Behavior and Work Habits dropping below a "C+" at the end of a marking period. The student will be suspended from league play in the sport or activity until the end of the next marking period. Pending improvement in said grade(s), the student may be reinstated.

3. Any student on Academic Probation.

The Administration reserves the right to approve or disapprove all students' involvement in school activities. Student participation is at the discretion of the administration.

 

Parent Authorization for Publication of Student Work/Pictures

 

Your child's attendance at Our Lady of Guadalupe School signifies your agreement for your child (ren) to be photographed or videotaped at Our Lady of Guadalupe School and that the photo may be published in the newspaper, a magazine, school yearbook, or other publication. The video may be used for educational or informational purposes regarding the programs or curriculum at Our Lady of Guadalupe School.

 

Tuition and Fees

 

Tuition and General Fees

 

As a convenience for our school families, registration fees are due as follows for the 2007-2008 school year: No student will be permitted to begin classes in September unless all financial obligations from the prior year have been met and full registration fees paid. We expect that all tuition and fee payments will be made on time. All returned checks are subject to a $25 fee by Our Lady of Guadalupe School. Current Our Lady of Guadalupe Families Please Note: When leaving the school during the school year, or not returning the following year, it is requested that you notify the school office of your plans as soon as possible.

 

Tuition Collection

 

Tuition payments are due on the 10th of each month and are subject to a late charge of $30.00 after the 20th of the month. Tuition payments start in June and go through May

PENALTIES: In the event of termination of enrollment, initiated by either the school or the parents, for whatever reason, tuition is not refundable. There will be a late charge of $30.00 for any payment received after the 20th of the month. A $25 fee will be charged for any returned check. Two returned checks will mean that the family must pay with cash or a money order for the remainder of the year. Any family that cannot meet its scheduled payment must contact the school office.

DELINQUENT TUITION: A tuition account that remains delinquent as of the last day of each month may result in the suspension of the student(s). Special circumstances will be given consideration, if notification in writing is given to the principal.

 

Tuition Assistance

 

In the event that a student's family is unable to meet their financial obligations to Our Lady of Guadalupe School in a full and in a timely manner, it is the responsibility of the family to contact the Administration. In the event that a school family knows that it will be an "undue financial hardship" to meet their financial obligations for the upcoming school year, they must request tuition assistance and present requested copies of financial records (W-2 forms, etc.) to the administration. The Administration holds all information regarding Tuition Assistance in strict confidence.

 

Parent Service and Fundraising Requirement

 

Our Lady of Guadalupe School depends on fundraising projects to help supplement tuition and to provide for the many "extras" that make the educational experience here meaningful. It is required that school families will each raise a minimum of $150 profit dollars per year. Profit Dollars are the net monies received by the school through family participation in one or more of the following events. They are automatically credited to the family's profit dollar requirement. An accounting of each family's profit dollar amount is periodically supplied by the school through the family envelope system for your convenience. Any family who has not met their $150.00 profit dollar obligation will be billed.

The major fundraisers are:

• E-SCRIP

• Raffle is held annually

 

The school may occasionally need additional goods and services, which may be considered as full or partial fulfillment of the profit dollar requirement. The administration must approve arrangements on an individual basis for these good and services, in advance. In addition to the major fundraisers, the school festival is in the spring, Silent Auction, Cookie Sale, Sporting events, occur throughout the year. While not obligatory, these are very enjoyable ways to meet new people and socialize with other families while helping to financially support our school.

 

Each family is expected to contribute a minimum of 36 hours of service to the school each year; 15 of these hours may be for parish activities, but 6 hours MUST be directly towards to the school festival. Families who have not completed this requirement will be billed $10.00 for each uncompleted hour at the end of May. Failure to conform to this expectation of involvement, without prior arrangement with the administration, may result in a student not being allowed to return to Our Lady of Guadalupe School the following year. Volunteer hours are computed from June 1st, 20098 through May 31st, 2009 each school year.

 

Discipline

 

Discipline is an aspect of moral guidance and not a form of punishment. The purpose of discipline is to provide a school climate conducive to learning and one that promotes character development.

 

Discipline is maintained in a classroom or school when students work cooperatively with the principal, the teachers, and their classmates towards the attainment of the class and school objectives. However, it should be noted that the legitimate interest of the school extends beyond the school day and beyond the school hours.

 

We believe that discipline is different from punishment. The aim of discipline is to institute and maintain satisfactory study conditions free from distracting behavior. Based on respect for authority and welfare of the group, discipline should develop the pupil's ideals, attitudes and habits required for Christian living. Discipline at Our Lady of Guadalupe School aims to lead children to self-discipline and ultimately to discipleship. We believe that children can be taught self-discipline skills as a part of the total school curriculum. While each classroom may institute a separate discipline plan, a school-wide program will also be utilized.

 

Discipline comes from the word "disciple" which means student or pupil. Consequently, to discipline means to teach. Our goal is to teach students to help them grow in the Christian characteristics of respect, spirituality, and responsibility. A respectful person is one who believes in the dignity and worth of individuals and acts accordingly. A spiritual person could be defined as one who lives their Catholic faith. A responsible person is one who strives to meet personal, school, and community obligations.

The Our Lady of Guadalupe School school-wide plan requires commitment on everyone's part - staff, parents, and students. We strongly believe that this discipline plan will create and foster a positive learning atmosphere and students will demonstrate increasing maturity. This will in turn lead to increased feelings of self-esteem, pride, and accomplishment in our students. The Our Lady of Guadalupe School school-wide discipline program will also help students to become morally mature individuals, capable of making good choices both in and out of the school setting.

 

Objectives

 

• Bring attention to inappropriate student work habits or behavior.

• Give students the opportunity to explain action and cause.

• Keep concerned parties informed,

• Modify work habits and behavior.

• Reward appropriate work habits and behaviors.

• Provide consistent reinforcement of school and classroom rules and expectations.

Areas to be Evaluated

• Behavior - Each student is expected to control their behavior and/or conduct to assure a school environment that is conducive to learning and growth.

 

Rules and Regulations

 

Failure to adhere to the behavioral expectations outlined in the Our Lady of Guadalupe Parent/Student Handbook will result in loss of enrollment in this program. In cases involving a serious violation of school rules, or persistent and willful disregard for the rules set out by the Extended Care staff, a student may be denied the privilege of attending the Our Lady of Guadalupe Extended Care program; or, in extreme cases, may not be allowed to attend Our Lady of Guadalupe School.

Consequences (including detention, etc.)

Student Referrals may be issued by Our Lady of Guadalupe faculty, staff, and administration for infractions in the areas of:

• Behavior

They are considered a warning to the student and provide information for the parent. A student referral is not a punishment. Copies of any student referrals issued are sent home with the student. Parents are to sign and return Student Referral when indicated on the referral. We recommend that parents monitor the frequency and type of Student Referrals received by their child and intervene when warranted. We feel Student Referrals are an important component of our system of communication between school and home. Student Referrals will have a positive effect on behavior and work habits, when used as a communication tool between parent and child, and not as a form of punishment. They are just one way that the school lets parents know that the student did not meet an expectation in a certain area. In grades K-8, Student Referrals are used in conjunction with the individualized classroom discipline program.

 

A student must serve detention upon receiving 1 Student Referral in one area during a trimester, or for a serious infraction of the school rules. Detentions are scheduled every day, as needed, from 7:30 a.m. until 7:55 a.m. when school is in session. The administration is in charge of the detention program at Our Lady of Guadalupe. A Notice of Detention will be sent home with the student. Detentions are cumulative throughout the school year, and are considered a very serious consequence. Multiple detentions in a school year may result in suspension from school and evaluation of the continuing status of the student at Our Lady of Guadalupe.

 

Expulsions and Suspensions

 

• Any of the reasons listed for expulsion where mitigating circumstances exist may be adequate cause for suspension of a student:

• No student shall be suspended from an elementary school for more than two consecutive weeks.

• Notice of suspension must be given to the parents/guardians by telephone or in a conference.

• The principal shall schedule a conference with the suspended student’s parents/guardians to discuss matters pertinent to the suspension especially the means by which the parents/guardians and the school can cooperatively encourage the student to improve behavior. The suspended student may be present at the conference.

• In no case will a teacher on his/her own authority suspend a student.

 

Expulsion

 

Reasons for expulsion are, but are not limited to, the following offenses committed by students:

• Actions gravely detrimental to the moral and spiritual welfare of other students.

• Habitual profanity or vulgarity.

• Assault, battery or any threat of force or violence directed toward any school personnel or student.

• Bullying or harassing school personnel or other students.

• Open, persistent defiance of the authority of the teacher.

• Continued willful disobedience.

• Use, sale or possession of narcotics, drugs or any other controlled substance.

• Use, sale, distribution, or possession of any alcoholic beverages on or near school premises.

• Smoking or having tobacco.

• Stealing

• Forging signatures

• Cheating or plagiarism

• Willful cutting, defacing or otherwise injuring in any way property, real or personal belonging to the school.

• Habitual truancy.

• Possession of harmful weapons (e.g., knives, guns, etc.) or materials that can be used as weapons.

• Membership in, active involvement in, or affiliation with a gang or group responsible for coercive or violent activity.

• Actions in or out of school which are detrimental to the school’s reputation.

• Violation of the Electronic Communications Policy policies and guidelines.

• Inappropriate conduct or behavior unbecoming a student in a Catholic school.

 

Procedure for Expulsion

 

When the reasons for expulsion are purely disciplinary, i.e., when serious moral reasons are not involved, the following steps must be taken:

• A conference must be held with the parents/guardians, student, teacher, and principal present to advise the family that serious action is contemplated unless there is immediate improvement in behavior. In parish schools, the pastor should be notified of the conference, given an opportunity to attend and provided a report of the discussion.

• If there is no improvement in behavior, the final decision will be announced at a second conference attended by the principal, teacher, and parents/guardians. If the parents fail, without cause, to attend the conference, the pastor, principal, and teacher will reach a final decision. The final decision rests with the pastor in consultation with the principal.

• In no case will a teacher on his/her own authority expel a student.

• Full credit will be given for all work accomplished by the student up to the moment of expulsion.

 

Written Record

 

A written record of the steps leading to expulsion must be kept on file with copies of all communications and reports. The following form should be used, one copy kept on file and a copy mailed to the elementary supervisor at the Department of Catholic Schools.

 

Name of Student: _______________________________________________________________

Offense or situation: _____________________________________________________________

Date: _________________________________________________________________________

Parents notified by: ______________________________________ Date __________________

Remarks: _____________________________________________________________________

First Meeting:

Place: __________________________________________________________________

Time: __________________________________________________________________

Persons present: __________________________________________________________

Remarks: _______________________________________________________________

Signature(s): _____________________________________________________________

Second Meeting:

Place: __________________________________________________________________

Time: __________________________________________________________________

Persons present: __________________________________________________________

Remarks: _______________________________________________________________

Outcome: _______________________________________________________________

Signature(s): _____________________________________________________________

 

Cases Involving Grave Offenses

 

• In cases involving grave offenses, which may include a violation of criminal law or actions so outrageous as to shock the conscience or behavior of the community, the student is immediately suspended and the initial parent-principal conference is dispensed with.

• The procedure involving cases of grave offenses should be followed when the continued presence of the student at school (even for a short period of time) will, in the reasonable judgment of the principal, pose a serious threat to the health and welfare of another student or students, or faculty members.

• When immediate suspension is imposed, with probable expulsion, while the case is being investigated, the rules and the consequences of the violation should be clearly explained to the student and parents/guardians.

 

Time of Expulsion

 

• An expulsion may be made immediately if the reasons are urgent.

• Only in exceptional cases shall expulsion of an eighth grade student who has been in the school one or more years be allowed.

• If an expulsion is to take place during the last quarter of the school year or during the last semester in the case of an eighth grade student, prior approval of the Department of Catholic Schools is required before the expulsion can take effect.

• If such action is contemplated, approval shall be obtained before the announcement of the final decision to the parents at the meeting described below.

 

Reporting of Expulsions

 

• All expulsions even if they occur at the end of the year, are to be reported by telephone to the elementary supervisor at the Department of Catholic Schools within twenty-four hours. The written report, Notice of Dismissal, should be mailed promptly to the elementary supervisor.

• The attendance office of the local public school district shall be notified immediately of expulsions. A copy of the Cumulative Student Record should be held until requested.

 

Right to Make Exceptions

 

The principal, in consultation with the pastor, retains the right to make exceptions in cases where mitigating circumstances call for a different response than policy suggests.

Reasons for suspension/withdrawal/expulsion are, but not limited to, the offenses committed by students described in section "4." below. Law enforcement agencies will be notified and involved when necessary. The decision to suspend a student lies with the school administration. The decision to recommend that a student withdraw or to expel a student rests with the administration. Note: Behavior grades will be adversely affected by a suspension on the following report card. Disciplinary actions may be implemented or changed at the discretion of the administration. Parents will be notified immediately when a student is suspended. Parents must pick up their child from school as soon as possible upon notification. The student is precluded from attending classes and/or school events while suspended. A conference between the school administration, parents and student must occur prior to the student to returning to classes and activities. Parents must schedule the conference through the school secretary. The school administration determines the length of the suspension at their discretion, based on the circumstances, as they know them at that time. The student will be given ample time to share their version of events during the suspension process. Suspended students may not be on the campus during the suspension. The Administration will notify parents when a student needs to be withdrawn. Parents will be notified verbally and in writing when a student is to be expelled. A student is precluded from attending classes or being on campus during the Our Lady of Guadalupe withdrawal/expulsion process. Home study may be requested during the expulsion investigation process. Expulsion is a drastic and rare occurrence reserved for the most serious actions/events.

 

Reasons for Suspension/Withdrawal/Expulsion

 

• Actions gravely detrimental to the moral welfare of other students.

• Habitual or extreme profanity or vulgarity.

• Tampering with or misuse of school bathrooms.

• Assault, battery, or any other threat of violence or force directed toward any school personnel or student.

• Open persistent defiance of authority.

• Inability to maintain minimum academic standards on an ongoing basis.

• Continued willful disobedience.

• Use, sale, possession, or distribution of prescription, non-prescription, homeopathic, or contraband drugs, without written doctor's orders.

• Use, sale, or possession of alcohol on or near school premises.

• Smoking or possessing tobacco on or near school premises.

• Stealing.

• Willfully cutting, defacing, or otherwise injuring, in any way, any property, real or personal, belonging to the school.

• Truancy ("cutting" of classes).

• Possession of harmful weapons or materials that can be used as weapons.

• Leaving school premises without permission.

• Sexual or verbal harassment of staff or other students.

• Written profanity or vulgarity in any medium.

• Plagiarism and/or cheating on school work/tests.

• Intimidation of other students or staff.

• Lack of cooperation, support, and/or collaboration on the part of parents with regards to the school faculty, staff, and/or administration.

• Behavior deemed serious enough to warrant, the school administration will determine such action.

 

Dress/Uniform Code

 

Uniforms must be worn starting the first day of school. New and used uniforms can be purchased at school on "Uniform Sale Days" in July, or directly from the uniform companies, (See Uniform Requirements at back of handbook for specific uniform pieces that may be worn.) On Uniform Sale Days, representatives from the companies are at school to allow the purchase and/or ordering of uniform components.

If you wish to purchase the uniforms directly from the companies, you may contact:

• Dennis Uniform Co.:

• Students should be neatly dressed and well-groomed at all times. Girls' skirts/jumpers and skorts must be an appropriate length -approximately 2-3" above the knee.

• Hair color is to be the natural color of the student and the cut should be neat; no extreme or drastic haircuts or styles are allowed at any time. Beads or similar adornments are not to be worn in the hair. No coloring/bleaching/streaking of any kind is allowed. Boys' haircuts should allow it to be off their faces, neatly trimmed around the neck and ears and above the collar. Junior High boys should be clean-shaven with no facial hair.

• Jewelry worn at school is limited to a bracelet. No body piercing in areas that can be observed is allowed, and no tattoos. Girls may wear one small, stud-type earring in each ear; boys are prohibited from wearing earrings. Make-up is not to be worn at school. No nail polish or acrylic nails are to be worn at school.

• Athletic shoes in solid colors only (black, navy or white) for all grade levels. Shoelaces should be white or matching the color of the shoes. Shoelaces must be securely tied outside the shoes. No blinking lights, hiking boots, platform shoes or slip on shoes allowed.

• Socks must be worn by all students at school, and may be white, navy or black for girls; and white or black only for the boys. Socks must be above the ankle. Girls may also wear white tights or knee socks.

• On P.E. days walking shorts and T-Shirt with the Our Lady of Guadalupe logo must be worn under the uniform shirt/blouse.

• No hats are allowed at school, due to hygiene reasons. No sunglasses may be worn during school hours.

 

Free Dress Days

 

Any interpretation as to questionable attire worn by students will be subject to the discretion of the Administration.” Free Dress" days are privileges and are really "out of uniform days". As such, it is expected that students will be dressed appropriately and within the boundaries of Catholic/Christian modesty on these days. Unacceptable school attire includes, but is not limited to, tank or crop tops, very short shorts, visible underwear of any kind, overly tight clothing, or extremely oversized clothing. Clothing with inappropriate wording or design is also prohibited.. Please check your child (ren) before they leave for school to prevent our having to call you to bring suitable clothing to school. A student's attire is primarily a parenting issue. Note: Girls "board shorts" are almost always too short to be appropriate school wear. No open toe shoes allowed.

 

Full Dress Uniform Days

 

On scheduled student body Mass days and other designated days, boys must wear long pants and girls must wear their jumpers, skirts or skorts. Shorts are not permitted. On cold days, girls may wear pants.

 

Harassment, Bullying, and Hazing Policy

 

Our Lady of Guadalupe School is committed to provide a safe and comfortable learning environment that respects Christian values and is free from harassment, bullying or hazing in any form. Harassment, bullying or hazing of any student by any other student, lay employee, religious, clergy, or school volunteer is prohibited. The school will treat allegations of any such conduct seriously and will review and investigate such allegations in a prompt, confidential and thorough manner. This policy shall be communicated clearly to faculty, staff, volunteers, parents/guardians, and students.

 

Substantiated acts of harassment, bullying or h